Points to Ponder (from Aldene with comments from Jen VM, Lisa Hern and Lisa Campbell, Rob Jensen)

What Should be Done Differently Next Year - suggestions following May 16 Evaluation Meeting

Setup:

Table and chairs needed for Kid’s Registration (this was requested, but not fulfilled)

Signage for Volunteer Booth (we had a sign but it never left Gordons’ garage) New permanent sign for next year?

Table for coffee and food near Volunteer table.

Table needed for Bike Parking (Gary had provided extra tables and chairs that filled in the gap)

Bike Parking area should be staked out with “caution” tape or the like

Prize Distribution Signage: (suggestions from Lisa Campbell, prize distribution coordinator)

-Prize “Prime Distribution" sign
-Podium Photo Waiting Area (“Have signs that can be mounted on the 4 right supports for the shade pavilion or on the metal fencing at eye level. My tabletop sign was nice, but NOT visible enough. Too many people would congregate in front of it, blocking it.”)
-The Volunteer Booth needs a banner too! (“There were at least 14 instances during the day, where people approached because they thought we had toilet paper, garbage bags, T-shirts for sale, Lunch, or medical assistance.”)

Motorcycle:

Be sure all lunches are distributed. Not all marshals received lunches this year. (note below.)

Volunteers:

Instructions need to be made clearer: Everyone needs to sign in at the Volunteer Booth before going to their post. This is a USCF requirement

Volunteer Coordinator needs to know who is where (perhaps having a map for check-off to be sure all marshals are there?)

Last-minute switches could be made to cover all areas adequately.

The table must be well marked, visible and in a prominent place.

(from Rob Jensen)We were very disappointed that more than half of the afternoon volunteers didn’t sign in. Some who didn’t sign in simply just went to their assigned location, and some just didn’t show up at all, but we didn’t know which. Most of the problems were with Course Marshall spots. Since so many didn’t sign in, we had no way of knowing who was out there, and who wasn’t until I abandoned my post and walked the whole course to find out first hand what course marshals were in place and then moved people around to make sure everything was covered. As part of volunteering for next year, Lisa and I would like to contact all volunteers during the previous week before the race to make sure that they
A) know what is their assignment
B) know the times of their assignments (I couldn’t believe how many course marshals expected to be relieved at noon when the shift went to 1pm)
C) remind them that they need to check in before going to their posts.

Photo:

Will not be taken on race day.

Make-up photo shoot for 2007 will be announced.

Primes:

Solicitation of primes should stop one week before race day. We need to assess what primes racers prefer and whether local gift certificates are used.

Bagels: Could coffee person buy those the day before?